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Frequently Asked Questions

HOW DO I ENROLL MY CHILD?

Parents wishing to enroll a student into the BeeKeepers program must down load the enrollment paperwork, which can be found by clicking on the enrollment tab.  Once you have completed the enrollment package and signed all forms you may attach the $25.00 registration fee to the packet and send it in a couple of days before their first day of attendance.  The registration fee is non-refundable and is paid annually.  First time registration fee is $25.00 per student, thereafter it will be $15.00 per student or $12.50 per student for those families having more than one student enrolled in the program.

Team Leaders:

Chippewa – Sherry Grudzinski @ 440.740.4240

Highland Drive -   Diane Zucco @ 440.740.4340

Hilton – Tamy Gibson @ 440.740.4640

Middle School – Tamy Gibson @ 440.740.4640



This information is subject to change based on county COVID-19 data and state mandates and recommendations. Thank you for your understanding.



What will the day to day program operation consist of? 


Groups will be assigned to do activities in observance of maintaining social distancing. You can expect to see changes in the availability of supplies and equipment. These things will be available for use but on a request basis so as not to promote congregating, or an individual kit will be assigned for continued use. Groups may be assigned different activities at different times during the program. See your program activity calendars and newsletters for specific details.


Drop off and pick up procedures


A staff person wearing PPE will be supervising drop off and pick up. Parents and children will be asked to observe social distancing while signing in and out. Wherever possible, we will be limiting outside visitors beyond the check in/ out point.


Drop off screening


Screening will be performed at drop off. There will be a daily questionnaire. If a child has a temperature of 100+, they will not be permitted to stay at the program, unless the parent is able to provide a medical note that states the fever is related to a noncommunicable related illness. BeeKeepers will otherwise continue to follow our illness policies and procedures per our Parent Handbook. Please also see the  District guidelines regarding illnesses.


How many children and staff will be allowed to a group? 


Currently 15 children per one staff person to a group and 30 children per program session. Daily counts have been set to allow social distancing practices to take place. Counts will not exceed group maximums. One staff person will be assigned to each group at a time. A staff person that has been assigned to another group that day will not be assigned to another group to avoid intermingling groups. This could be subject to change based on overall program enrollment.



PPE use accessibility and availability


We ask that parents provide a face covering option for their child. We ask that you do not send your child with a bandana or fleece mask or face covering. Masks or face coverings are mandatory for grades K-12. Parents should inform program staff with an accompanying physician’s note if your child(ren) has an illness or condition that does not allow them to wear a mask or face covering. It is a good idea for children to have a protective pouch, lanyard or other portable container that can house masks if and when needed. BeeKeepers will provide disposable masks for use as needed. Please see the District policy regarding face coverings.



Masks and Face Covering Breaks


Anyone entering the programs will be required to wear masks or face coverings upon entry for the duration that they are inside the building. There will be scheduled mask and face covering breaks, and as needed mask and face covering breaks in designated area(s). Parents should inform program staff with an accompanying physician’s note if your child(ren) has an illness or condition that does not allow them to wear a mask or face covering. 


Use of Hand Sanitizer


District approved sanitizers safe for children to use will be provided. You may send in a supply of hand sanitizer for personal use if you wish.


Physical Distancing


Everyone will still be expected to stay three to six feet apart even within their groups.  There will be exceptions made for staff who have to assist children with their needs. When social distancing is not possible, be assured precaution will be taken.


Protocol for children who develop an illness at the program


Children are required to wear a mask and will be isolated in an area separate from the group. Parents should inform program staff with an accompanying physician’s note if your child(ren) has an illness or condition that does not allow them to wear a mask or face covering. Parents will be contacted. If a school nurse is on site, they will be consulted to make a determination for remaining in school, if children are attending before school.  Parents will be contacted to arrange immediate pick up, if children are attending after school.


Tuition Rates


Rates will be determined on the model of instructional learning set forth by the District. Rates will be adjusted based on the model of student attendance. Expect adjustments if/when full-time face to face instructions resumes.


Daily drop-in allowances


Drop-ins will not be permitted until further notice.


Non-School Days


At this time, BeeKeepers is planning to operate on planned non-school days according to the District Calendar. Doors open at 7 am and the program closes at 5:30 pm on these days only. 


Remote Learning and Tuition


Families will not be charged tuition on their remote learning/ off site days. When all day BeeKeepers is offered on any remote learning day, it will be billed as a non-school day. This billing will be based on a sign-up basis. 


Remote Learning Days and program availability

 

BeeKeepers is only available to the students that attend on their on site instructional days. Students who are not in attendance at school, will not be permitted to attend the program on those days.


Remote Learning Days during the holidays

 

At this time, the program is planning to operate as a non-school day during the Thanksgiving through New Year period. Schedule TBD.


Making payments


We ask that you make payments online via the assigned payment portal (District is changing online payment options. More info to come) If you are unable to do so, you may drop payments in the designated area of your program.


Use of equipment and supplies within the program


Kids are allowed to bring in their own drawing supplies from home. Otherwise, BeeKeepers will provide these on an individual basis. Crayons, colored pencils and markers should be stored in a small supply box or a ziploc bag. Children will only be permitted to use their own supplies during assigned times. When not in use, supplies will be kept with the child’s things.


Each group will have a separate set of play equipment to use. When it is recess time, for example, that group would take their equipment outdoors with them and bring it back inside. Storage will be in each group’s designated space.


If equipment is observed and suspected of needing additional cleaning and sanitizing (outside of daily practice), it will be removed from the selection until performed. 


Toys and devices from home


Students are not allowed to bring in toys and devices from home with the exception of Show & Tell Day. We ask that toys and devices are left at BeeKeepers during the instructional day to avoid distraction. Items can be retrieved after school. If riding the bus home, students would be allowed to stop by and get their items before exiting if not attending the after school program.


Approved Daily Bring In Items


Because of the limited physical interaction with other children, an approved list of personal items from home will be provided via electronic or written communication for children to bring in if they would like. These are items that are not toys or devices. We ask that these things are left at BeeKeepers during the instructional day to avoid distraction. Items can also be left at the program.



Lost or forgotten items


Students will not be allowed to go to classrooms or lockers before school. Students will have a window of time to return to their lockers or classrooms to retrieve forgotten items after school. Students will not be allowed to return to their lockers or rooms after the allotted time. In the event it is something that cannot be retrieved the next instructional day, parents should make arrangements with the school office for pick up.


DO YOU ACCEPT CREDIT CARDS?

Yes.  The district has expanded its options with MySchoolAccount.com to bring this service to you. By using the new Shopping Cart features, you can make secure school payments via the web. If you currently have a MySchoolAccount that you use for lunch fees, you may disregard the following steps and may now use that account to pay all tuition and fees.

In order to take advantage of this service, you will need to create a parent account. This requires you to:
2.   Click “Create Account” on the top menu bar.
3.   Fill in the required information on the “Parent Account Sign-Up Page.”
4.   Choose Brecksville-Broadview Heights from the “School District” drop down menu.
5.   Create a User ID and password.
6.   Click the “Accept” box, and then click “Signup.” An email will be sent to your email address that will contain a “verification code.”
After you receive your “verification code” you may begin to add your child’s information. To do this you will need to:
1.   Go to www.myschoolaccount.com and log in using the User ID number and password you created.
2.   Enter the “verification code” to verify your account and email address.
3.   Begin adding your child’s information according to the guidelines provided.  You will need your child’s Student ID number* to add a student.
4.   After your student(s) is entered you will be able to make payments online and view your account activity.
*Your K – 5 Student’s ID number is printed on the letter you will soon receive from the Food Service Department.  Grade 6-12 Student ID numbers are printed on the student’s schedule. If you are in doubt about your student’s number, please contact the office of the school your child attends.
Note:  A parent account can be linked to many children, but a child can only be linked to one parent.
Note: There will be a per transaction convenience fee of $1.95 associated with each deposit.
Questions regarding the www.myschoolaccount.com services should be directed to [email protected].

 

DO YOU ACCEPT CUYAHOGA COUNTY VOUCHERS?

We no longer accept Cuyahoga County Vouchers.

IS THERE A DISCOUNT FOR DISTRICT EMPLOYEES?

No, there is no discount for District employees.  Beekeepers is a non-profit program that is funded entirely by the parents that use the service and no tax dollars are used to help support the program.

ARE YOU LICENSED BY THE STATE OF OHIO?

Yes, the Beekeepers programs are licensed by the State of Ohio Department of Education. The program receives at least 3 State Inspections per year and the inspection results are posted for viewing.

HOW WILL I BE BILLED?

Each family is billed based on the registration papers that are turned in to the Records Analyst.  You will be billed a month in advance after your first billing period. (September’s invoice will be billed August 5th and will be due by the 20th of that month).  If the payment is not made by the 1st day of September it is considered late and a late fee will be attached to your bill.   Full Time rate/part time rate.  If a student attends 5 days per week in the morning/afternoon they are charged the full time rate for that session, but if they select to attend 3 days per week in the other session morning/afternoon they will be charged the part time rate for those sessions. Please refer to the Tuition Agreement for more explanation.

WHAT DO I DO IF I NEED TO CHANGE MY SCHEDULE?

If you need to change your schedule you must report your change in writing as soon as you are aware of that need.  Your invoice will not be changed until the Records office receives your request.  If you change you agreement with Beekeepers you must complete a new Tuition Agreement so that your records are complete. Please request a new agreement from your Team Leader at your school.  You may also e-mail your request for a change to [email protected], but you will also need to give the Team Leader the notice so that he/she may adjust his/her attendance records for the safety of your student.

WHAT HAPPENS ON IN-SERVICE DAYS AND SCHOOL BREAKS?

All Beekeepers programs are open on teacher in-service and records days as well as school breaks.  A sign-up sheet will be placed at the sign-in/out table at your school a month prior to the day that school is not in session.  You must be signed up to attend the in-service day in order to attend.  If your students name is on the sheet at the time of the deadline to commit you will be charged for the day even if you do not attend.  Staffing for these days is based on the number of students that are registered to attend and the staffing hours must be paid regardless of a change in attendance.  Students bring a sack lunch and a drink (no soda) on each non-school day, and Beekeepers will provide a breakfast, and two snacks. The staffing for the non-school days is provided by the Team Leaders from each schools program and a variety of quality activities are planned for the students.  Beekeepers are not open on legal holidays observed by the District.

HOW EARLY CAN I DROP OFF MY STUDENT?

Beekeepers doors are open at 7:00 a.m.  We are unable to allow earlier drop-off.

WHAT HAPPENS IF I CAN’T ARRIVE BY 6:00 P.M. PICK UP TIME?

The Beekeepers programs close at 6:00 p.m. and all parents, students and staff must be EXITING the building by 6:00 p.m.  If there is an accident enroute to Beekeepers or snow alert has been issued a parent must call by 5:45 to alert the staff that the parent will be late or that someone on the emergency contact list should be called for pickup.  A late fee will be charged for any time after 6:01 p.m.  If Beekeepers has not received a call from the parent to inform the staff that he/she will be late and the time reaches 6:15p.m. Children’s Services will be called to assure your students safety, per directives from Children’s Services

ARE YOU OPEN ON EARLY DISMISSAL DAYS?

Yes Beekeepers is open on early dismissal days.  Students enrolled in the Beekeepers programs at the K-4th grades and 5th – Middle School will go directly to the Beekeepers program located at their schools. A fee will be charged for the additional time spent at each location.

ARE YOU OPEN IN THE SUMMER?

Yes, Beekeepers has a Summer Camp each year starting the first Monday after school is dismissed.  Enrollment information will go out in March.  Enrollment packets and information will be posted to the website for parents to download.  All field trip and fee information will be included in the summer packets for your viewing.  Beekeepers provides a dynamic program for grades K – 8th grades. Field trips, hiking, swimming, reading club, sports, enrichment activities are just a few of the items offered each day to the student.  Transportation to and from the Summer Camp Site is provided by the District’s school bus drivers.  Parents are welcome to join us for field trips and special days at camp!  See Summer Camp enrollment packet for more information.

IS TUITION CHARGED WHEN BEEKEEPERS IS CLOSED?

Tuition is not charged for teacher in-service days, holidays and school breaks.  If school is cancelled for unforeseen circumstances such as snow, fire, plumbing, heat etc. tuition will still be charged for those days.

WHERE CAN I LOCATE TAX INFORMATION?

The Records Analyst has the capability of providing a copy of your payments made for the current year.  If this is something you need for your tax return, please send a request with your name, your child’s name and the school they attend(ed) to [email protected]  and an electronic copy will be emailed to you.  As always there is a sign up in the month of January to receive this information.  You do NOT need to email the Records Analyst if you have signed the form in the program.
The Brecksville-Broadview Heights City Schools tax identification number is #34-6000321.
Should you have any questions, please contact the office at 440-740-4129.

 

IF MY CHILD WILL BE ABSENT, WHO DO I CALL?

If your student will be absent you must contact the Team Leader of the program that your student is enrolled as well as the school attendance office.  You may leave a message on the voice mail if the Team Leader is not at his/her desk when you call.  Calling will ensure the safety of your students and inform those who’s care you entrust your student to each day.

CAN ANYONE PICK UP MY CHILD?

Three emergency contacts are required for each student and at least 4 persons that the child may be released to in case of an emergency.  Those persons listed as emergency contracts must be listed on the child release form as well as any other persons you would want to pick up your child.  Please remember that if you have a babysitter that helps you out occasionally that you remember to include that persons name as well.

Authorized people must be at least 18 years of age and have a picture I.D. to present when picking up your student.  Any person under the age of 18 must have special approval by the parents before the student can be released to a minor.

If there are special circumstances that surround your students pick up procedures (special court orders etc.) you MUST provide Beekeepers with a copy of an OFFICIAL stamped/sealed court document before Beekeepers can enforce your wishes.  All Official documents will be followed until Beekeepers is presented an updated copy that would replace the original Official document.  Parents should make the other parent aware that they are submitting new paperwork to the Beekeepers program to provide a smooth transition for your student and the staff at the Beekeepers programs.

HOW DO I WITHDRAW MY STUDENT FROM BEEKEEPERS?

If you must withdraw your student from the Beekeepers program you need to submit the Withdrawal Request Form  to the Team Leader and the Records Analyst to ensure a prompt response to your request.  Your invoice will not be adjusted for the month that has already started (ex. September 5th and you want to withdraw in September).  If you have already paid for the next month you will be credited for that entire month (ex. your want to withdraw in September and you have already paid for October in advance).  Please see enrollment  packet  for more information.

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