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Frequently Asked Questions

How Do I Enroll My Child?

Parents wishing to enroll a student into the BeeKeepers program must down load the enrollment paperwork, which can be found by clicking on the enrollment tab.  Once you have completed the enrollment package and signed all forms you may attach the $25.00 registration fee to the packet and send it in a couple of days before their first day of attendance.  The registration fee is non-refundable and is paid annually.  First time registration fee is $25.00 per student, thereafter it will be $15.00 per student or $12.50 per student for those families having more than one student enrolled in the program.

Team Leaders:

Elementary K-3rd graders – Derek Brinkmann @ 440.740.4157

Elementary 4th-8th graders – Brynne Naughton @ 440.740.4157

How Will I Get Into the Building?


You will be let in by a BeeKeeper staff person.


Where Will BeeKeepers Be Located In the Building? 


BeeKeepers will occupy the cafetorium primarily.  Other spaces the program will utilize are the field house during the morning session, media center and the 2nd grade corridor throughout the day/ week.


Drop Off & Pick Up and Parking Information


The entrance for before care will be at located at the field house entrance.  After school pick up entrance will be at the main entrance. 


For before care, there’s a possibility you will run into parent drop off traffic if dropping off after 8:15 am.  If this happens you are to put on your hazards before exiting your vehicle.  For after care, if you are picking up your child before or by 4 pm you will arrive during parent pick up traffic.  You will not be permitted to exit and leave your vehicle in the roundabout during pick up time. You will have to park in the parking lot. 


Lost or Forgotten Items:

BeeKeepers staff will not permit parents to enter the building to go to classrooms or lockers before or after school. Please refer to building rules and policies set forth by building administration regarding school building access.  The children will be given 15 minutes after program check-in after school to retrieve forgotten items.  In the event something cannot wait until the following or the next instructional day, parents should make arrangements with the school office for pick up or ahead of time with BeeKeeper staff.

How Will My Middle School Student Get Transported to BeeKeepers?


Students attending BeeKeepers from the Middle School will be bussed over to the Elementary Building.  These students will be riding an entire bus route before they are dropped off to BeeKeepers.  There is a possibility that this route could range anywhere from 30 to 45 minutes in duration before drop off.


Who Do I Notify of Change of Transportation At the End of the School Day?


If your child is getting picked up early, taking the bus home or will be a car rider on a particular day and will not be attending BeeKeepers, please notify program leaders via email or by leaving a message on the program phone prior to the after care session.  


What Are the Hours of Operation?

Beekeepers operation days are Monday - Friday during scheduled school days.  Before care hours are 6:45 - 8:45 a.m.  After care hours are 3:40 - 6:00 p.m.

What Happens If I Can't Arrive By 6:00 P.M. to Pick Up My Child?

The Beekeepers program closes at 6:00 p.m.  If there is an accident en route to Beekeepers or severe weather causes delays during your commute, you must call by 5:45 p.m. to alert the staff that you will be late or that someone else is picking up.  If the person picking up is not on the authorized pick up list, please notify program staff who the individual is and have them bring a photo I.D. to pick up.  A late fee will be charged for every minute after 6:00 p.m.  If Beekeepers has not received a call from the parent or guardian to inform the staff that he/she will be late and the time reaches 6:15 p.m., Children’s Services will be called to assure your student's safety, per directive from Children’s Services.

What Do I Need To Do To Change My Schedule?

If you need to change your schedule you must request your desired schedule change in writing via email or a written notice to your program Team Leader and Nina Gibson ([email protected]). Your invoice will not be changed until your request is received by the Records Analyst in writing.  If you change your schedule from what is initially requested at the time registration is processed with Beekeepers you will be asked to update, initial and date your current Tuition Agreement so that it reflects your changed schedule. 


What Forms of Payment Are Accepted?

PaySchool (secure online portal), check, or money order.  


How To Make Payments?


We ask that you make payments by check, money order, or online via PaySchools Central, the district's secure online payment portal. If you choose or are unable to pay online, you may drop check or money order payments in the designated area in the program. Tuition payments can be made via PaySchools; select BeeKeepers as the recipient, manually enter the amount and submit.  Tuition payment via check or money order; should be payable to ‘BeeKeepers’, these can be turned in during drop-off or pick-up in the program as well. We Do Not Accept Cash. If a check or money order is sent via mail, send it to 3500 Oakes Rd. Brecksville, OH 44141.  You should notify staff of intent to mail your payment and/ or follow up that it has been received.


If you already have a PaySchools Central account that you use for lunch fees, you may disregard the following steps and may now use that account to pay all tuition and fees.

In order to take advantage of this service, you will need to create a parent account. This requires you to:
2.   Click “Create Account” on the top menu bar.
3.   Fill in the required information on the “Parent Account Sign-Up Page.”
4.   Choose Brecksville-Broadview Heights from the “School District” drop down menu.
5.   Create a User ID and password.
6.   Click the “Accept” box, and then click “Signup.” An email will be sent to your email address that will contain a “verification code.”
After you receive your “verification code” you may begin to add your child’s information. To do this you will need to:
1.   Go to www.payschoolscentral.com and log in using the User ID number and password you created.
2.   Enter the “verification code” to verify your account and email address.
3.   Begin adding your child’s information according to the guidelines provided.  You will need your child’s Student ID number* to add a student.
4.   After your student(s) is entered you will be able to make payments online and view your account activity.

*Your K – 5 Student’s ID number is printed on the letter you will soon receive from the Food Service Department.  Grade 6-12 Student ID numbers are printed on the student’s schedule. If you are in doubt about your student’s number, please contact the office of the school your child attends.
Note:  A parent account can be linked to many children, but a child can only be linked to one parent.
Note: There will be a per transaction convenience fee of $1.95 associated with each deposit.

Questions regarding the PaySchools Central services should be directed to [email protected]..

Do You Accept Cuyahoga County Vouchers?

We do not accept Cuyahoga County Vouchers.

Is There A Discount for District Employees?

No, there is no discount for district employees.  Beekeepers is a non-profit program that is funded entirely by the families that use the service.

Are You Licensed By The State Of Ohio?

Yes, the Beekeeper program is licensed by the State of Ohio Department of Education. The program receives up to three unannounced state inspections per year.  Licenses and Compliance Reports are visible and available for viewing in the program.

Do BeeKeepers Accept Preschool Students?


Our program is licensed for school-aged children only K through 8th grade.  We do not accept enrollment for preschool aged children. 


Toys and Devices From Home


Students are not allowed to bring in toys and devices from home with the exception of Show & Tell Day. We ask that toys and devices are left at BeeKeepers during the instructional day to avoid distraction. Items can be retrieved after school. If riding the bus home, students would be allowed to stop by and get their items before exiting if not attending the after school program.


Approved Daily Bring In Items


Because of the limited physical interaction with other children, an approved list of personal items from home will be provided via electronic or written communication for children to bring in if they would like. These are items that are not toys or devices. We ask that these things are left at BeeKeepers during the instructional day to avoid distraction. Items can also be left at the program.


Billing And Schedule Information

Each family is billed based on the registration paperwork that is received.  You will be billed a month in advance after your first billing period. (September’s invoice will be billed August 6th and will be due by the 20th of that month).  If the payment is not made by the 1st day of September it is considered late and a late fee will be applied to your bill.  

Full time & part time rates - If a student attends 5 days per week in the morning or afternoon they are charged the full time rate for that one session.  If a student attends 4 days or less per week in the other session they will be charged the part time rate for that one session.  You may request different schedules for each session.  Please refer to the Tuition Agreement for more information. 

Schedule changes must be in writing to program leaders and the Records Analyst.  Requests should include your desired schedule, effective date and your signature.  This can be done via email or a written notice.


Flip Flops are primarily for part-time attendees.  These are defined as scheduled days that are missed and can be exchanged for another day not scheduled.  You can schedule exchanges in either session.  It does not have to be for the same session the day was missed.  Flip Flops must be approved by a Team Leader prior to the exchange of dates.


Flex/ Varying Schedules can not be accommodated at this time, unfortunately.  These are defined as a set number of days being alternated each week.  We will let families know when/ if we can accommodate these types of schedules this school year.


Missed Days - Parents are still responsible for payment for any missed days other than for COVID-19 related reasons.  We do not credit for the following absences; Cold/Flu, Calamity, Delayed Start days.  Please refer to the district Resources page for updated COVID-19 guidelines and information.


Tuition is not charged for teacher in-service days, holidays and school breaks.  If school is cancelled for unforeseen circumstances, tuition still applies . 

What Is the Program Operation Schedule?

Holidays:  

We are closed on most holidays. Labor Day, Thanksgiving day, Christmas Eve & Day, etc.  Please see our Operation Schedule 22-23 for the full list of holidays and non-school days.  


Calamity Days: 

School or Building Closures and Delayed Starts: Anytime there are school or building closures, BeeKeepers is also closed.  In the event of a delayed start day, there will be no before care BeeKeepers.  The program would resume with after care on that day.  Your bill will be adjusted accordingly based on your schedule.


What Happens With Non-School Days, Vacation Camps & School Year Enrollment?


There will be individual sign ups for every non-school day and vacation camp day during the school year.  Non-school days are defined as teacher work days and days where there are no students.  These may fall during breaks or staff professional learning days.  Be sure to sign up your child on each individual day you will need care.  Each sign up has a deadline to add or remove your child’s name. You must sign up to be counted in attendance for these days.  You are not billed for non-school days if you do not sign up. Staffing for these days is based on the number of students that are registered to attend. Students bring a packed lunch and a drink (no carbonated drinks) on each non-school day, and Beekeepers will provide a breakfast and two snacks.  Note, drop-ins are permitted with advance notice but are not guaranteed to be accommodated.   


Summer camp and upcoming school year enrollment starts in spring each school year.  Keep an eye out for communication regarding enrollment. All field trip and fee information will be included in the summer packets for your viewing. Transport to and from the Summer Camp Site is provided by the District’s Transportation Department. 


If My Child Will Be Absent, Who Do I Call?

If your student will be absent you should contact the Team Leader via email or on the program line (440) 740-4157 as well as the school office.  You may leave a message on the voicemail if the Team Leader is not at his/her desk when you call.  Calling will ensure the safety of your child and inform those whose care you entrust your student to each day.

Are Breakfast and Snacks Offered?


Both are offered daily.  Last call for breakfast will be at 8:10 am each day.  Children are allowed to bring in breakfast with them.  After school, snacks are offered between 4:30 and 4:45 pm.  Children are allowed to have a snack from home if preferred.  A snack menu will be provided on a weekly up to monthly basis.


Who Can Pick Up My Child?

As long as a parent or guardian gives prior approval and the individual meets program pick up requirements, yes.  Three emergency contacts/ authorized pick up persons are required for each student to be released in case of an emergency.  Authorized people must be at least 18 years of age and have a photo I.D. to present when picking up your child. Any person under the age of 18 must have written consent given by a parent along with a valid driver's license before the student can be released to a minor.

If there are special circumstances that surround your students pick up procedures (court orders, etc.) you MUST provide Beekeepers with a copy of an OFFICIAL stamped/sealed court document before Beekeepers can enforce your requests where it involves a parent or guardian.  Orders will be followed until Beekeepers is presented an updated legal document that would replace the original official document.  Parents should make the other party aware that they are submitting new paperwork to the Beekeeper program to prevent confusion and to provide a stress free transition for your student and program staff.

How Do I Go About Getting Tax Information?

Year end statements are prepared by request by the Records Analyst.  If this is something you need for your tax return, a sign up sheet is provided in the month of January accessible in the program.  You may also send a request with your name, your child’s name and the school they attend(ed) to [email protected] and an electronic copy will be emailed to you. You do NOT need to email the Records Analyst if you have signed the form in the program.

The Brecksville-Broadview Heights City Schools tax identification number is #34-6000321.
Should you have any questions, please contact the office at 440-740-4156.

Are You Open on the Early Dismissal Day At the End of the Year?

Yes, Beekeepers is open on the early dismissal day.  Attendance is based on sign up. A sign up sheet will be provided in the program prior to the early dismissal day. Please note there is a deadline to sign up or remove your child's name.  A fee of $15 will be charged for this particular day/session.

How Do I Withdraw My Child From BeeKeepers?

If you must withdraw your student from the Beekeepers program you need to submit the Withdraw Request Form to the Team Leader and the Records Analyst to ensure a prompt response to your request.  Your invoice will not be adjusted for the month that has already started (ex. September 5th and you want to withdraw in September).  If you have already paid for the next month you will be credited for that entire month (ex. your want to withdraw in September and you have already paid for October in advance).  Please see enrollment  packet  for more information.  Note, withdrawals are permanent.  If there is a possibility you may return in the future talk with program leadership about your options.

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