Annual Notices

Per Ohio Law, House Bill 276 required all school districts to develop and adopt an Anti-Harassment/Intimidation/Bullying policy. In addition to the adoption and implementation of this policy, district administrators are required to provide semi-annual summary reports of verified acts of bullying. For the 2024-2025 school year, there were zero verified acts of bullying.

The US EPA published their AHERA (Asbestos Hazard Emergency Response Act) Regulations in 1986. These regulations require all local education agencies (LEA’s) to have their buildings inspected for asbestos-containing building materials (ACBM), to have a written Asbestos Management Plan created, and to institute an Asbestos Operations and Maintenance (O&M) Program to train in-house personnel how to properly manage and work around the ACBM in their buildings. An annual notification is required to be sent to all school district employees, parents, groups and organizations to explain the Management Plans and any current relevant activities. The Brecksville-Broadview Heights School District has completed all of these requirements.

The master copy of the Asbestos Management Plan for all school buildings is maintained in the office of Mr. Brian Koss, Asbestos Program Manager, Brecksville-Broadview Heights School District, 6638 Mill Road, Brecksville, Ohio 44141 (440-740-4015). A copy of the Asbestos Management Plan that is specific to each building is maintained in the principal’s office at Brecksville-Broadview Heights Middle School. and the Administration Building. Records related to the High School are maintained at the Administration Building.

The Asbestos Management Plan in Mr. Koss' office is available for review by any interested party. Mr. Koss can be contacted by phone or in writing at the address listed above to answer questions or to arrange for a review of the Management Plan. If requested, a suitable location on-site will be provided for review of the Management Plan. Copies of any pages from the Management Plan will be provided by the Brecksville-Broadview Heights School District at a cost of $0.10 per page.

The purpose of this Annual Notification is to explain the status and availability of the Asbestos Management Plan, to review recent asbestos-related activities in the school district, and to list the asbestos-related activities that are planned to take place in the upcoming calendar year. There are no recent or planned activities for the 2025-2026 school year.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

1. The right to inspect and review the student’s education records within 45 days of the day the District receives a request for access. Parents or eligible students should submit to the principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may ask the District to amend a record that they believe is inaccurate. They should write the Director of Pupil Services clearly identify the part of the record they want changed, and specify why it is inaccurate. If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to District officials with legitimate educational interests. A District official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the District Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another District official in performing his or her tasks. A District official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses education records without consent to officials of another District in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

Student records shall be available only to students and their parents, eligible students, designated school officials, and designated school personnel, who have a legitimate educational interest in the information, or to other individuals or organizations as permitted by law.

Both parents shall have equal access to student records unless stipulated otherwise by court order or law. In the case of eligible students, parents may be allowed access to the records without the student’s consent, provided the student is considered a dependent under section 152 of the Internal Revenue Code. Only “directory information” regarding a student shall be released to any person or party, other than the student or his/her parent, without the written consent of the parent, or, if the student is an eligible student, without the written consent of the student, except to those persons or parties stipulated by the Board’s policy and administrative guidelines and/or those specified in the law.

Each year the District provides public notice to students and their parents of the District’s intent to make available, upon request, certain information known as “directory information.” The Board designates as student “directory information”: a student’s name; address; telephone number; date and place of birth; major field of study; participation in officially-recognized activities and sports; height and weight, if a member of an athletic team; dates of attendance; date of graduation; awards received; honor rolls; and scholarships. Directory information shall not be provided to any organization for profit-making purposes. The Board may disclose “directory information” on former students without student or parental consent. For information about parent and student rights to inspect, review and request amendments to educational records, or if parents/students believe their rights under Federal law have been violated, please contact Cassandra Spangler, Director of Pupil Services at 440-740-4709.

Local Education Agencies (LEAs), such as school districts, are eligible to receive federal Medicaid reimbursement for medically necessary services provided to their special education students when the services meet the requirements of the state’s School-Based Medicaid program and are provided in accordance with the students’ IEPs (§300.154(d)(2)(i)-(iii)).

The Individuals with Disabilities Education Improvement Act of 2004 (IDEA) and the Family Educational Rights and Privacy Act (FERPA) require schools to notify parents that the district participates in this program. The district utilizes services ordered in the IEP and the Medicaid identification number, in conjunction with the state Medicaid Agency and our Medicaid billing agent, to receive reimbursements for these services from the School-Based Medicaid program.

The district’s participation in this program in no way impacts the services being provided to the student nor impacts the family’s Medicaid benefits. At any time, parents can notify the school district in the event they no longer want the district to access student information for the purposes of seeking reimbursements through this program.

View PDF of Student Data Privacy & Technology Provider Contract Annual Notice

7/28/2025

RE: Student Data Privacy & Technology Provider Contract Annual Notice

Dear Parent(s)/Guardian(s):

The District recognizes and appreciates the importance of parents understanding how the District protects students’ privacy against unauthorized access while using school technology, as well as the circumstances in which the District may access or monitor certain student activity.

Monitoring

Each school year, the District will provide parent(s) with notification of the circumstances in which the District or an affiliated technology provider accesses or monitors your child’s school-issued device as defined by state law.

The District generally monitors a school-issued device for non-commercial educational purposes for instruction, technical support, or exam-proctoring by District employees, student teachers, contracted staff, a vendor, or the Department of Education and Workforce. The District or its technology provider also generally monitors a school-issued device when it is necessary to comply with federal or state law and to participate in federal and state funding programs; as well as to prevent or respond to a threat to life or safety, and the access is limited to that purpose. Additionally, the District or its technology provider will generally access or monitor a school-issued device when it becomes aware that the device is missing or stolen or if such action is permitted under a judicial warrant or subpoena, unless otherwise prohibited by state or federal law.

Based on the above permissible reasons, the District or its technology provider may access or monitor a school-issued device through student interaction(s) with the device, including, but not limited to, keystrokes and web-browsing activity; location-tracking features of a school-issued device; and/or audio or visual receiving, transmitting, or recording feature(s).

Technology Providers

The District partners with technology providers to give students educational opportunities through online tools that facilitate curriculum, testing, and assessments. As part of our relationship with those providers, they may have access to some of your child's education records. The District, in partnership with the technology providers, continues to comply with student data privacy laws, including R.C. 3319.325-327, FERPA, and COPPA.

For a list of the technology providers partnering with the District and description of the education records potentially accessed by those providers, please refer to this link.

If you have any questions or concerns regarding this notification, please reach out to Jeffrey Harrison, Superintendent.
 

View Religious Expression in Ohio Schools Notice from Ohio Department of Education & Workforce.

View Annual Notice of Health Care Services Accessible to Students

View Annual Notice of HB123 Programs