Bee Athletic Boosters Meeting Minutes
May 5, 2008

1. Opening Remarks

   Mark Wirkus called the meeting to order at 7:05 p.m. on May 5, 2008 at the High School Media Center.

   Attendees: Mark Becka, Jane Bowditch, Cliff Eggleton, Linda Hagen, Dan Kalinsky, Suzanne Lambert, Kelly Lozar, Bernie Lozar, Tish O'Dell, Phil Resparc, Gail Stelmaschuk, Charlie Towne, Mark Wirkus.

   Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.

2. Secretary's Report

   Last month's minutes were reviewed and approved pending two minor changes.

   1. Change "Recreation Director" to "Athletic Director".
   2. Change 4/7/08 allocation request for Girls Softball from $1,100 to $550.

   Last month's minutes that were posted on our web site also included a pdf copy of the Treasurer's report. We will continue to post the Treasurer's report on the web site along with minutes for future meetings.

   The upcoming Athletic Boosters Golf Outing at Sleepy Hollow on August 20, 2008 is posted on the website.

3. Treasurer's Report (PDF)

   We had a brief discussion regarding the need for assistance in compiling and tracking some of the routine data needed for the Treasurer's report. We may need to consider asking for a volunteer that can do this to help with the work load, particularly with team fund tracking.

   The Booster's cash balance is currently $49,500, of which $17,000 are committed funds.

   • Committed funds reflect the $4,900 earned by seven teams/organizations that managed the winter concession events. It is not included in the cash balance.
   • The Boosters have not received payments from Gym World for the rental costs on the exercise floor at two winter events. Estimated rental charges will be between $1,000 - $2,000.
   • All turf pledges have been paid. The Boosters remitted $6,500 to the BBHHS School District for pledges received for the Field Turf Project. There are no outstanding payments as of 4/30/08.
   • Matt Auble still has an outstanding Middle School Fall Concessions check in the amount of $380 that was mailed in January or February. Dan will check the status with Mr. Auble.
   • In the concessions and other commitment section of the report, $260 for the Girls Golf team is being held. Dan Kalinsky will advise.

4. Membership Report

   Jane reported that we need to find a new Membership Chairman for the Boosters, as she will retire at the end of this school year. We mill surely miss the good service she has provided over the years.

   There are no new members to report at this time.

   Jane also mentioned that now is the time to start getting the Middle School mailing list going to attract new incoming members.

   We had a brief discussion concerning Booster membership passes and ID cards. Linda Hagen offered to get a quote on possibly using a "credit card" style ID.

5. Team Reports

   Team reps gave their reports and highlights include:

   Tennis - Southwest Conference Champions with a record of 15-2. Team members will receive T-Shirts and patches for their letterman jackets.

   Baseball - Having a good season with an overall record of 14-5 and 8-4 in the SWC.

6. Athletic Department Report

   Dan congratulated the Tennis Team for on their SWC Championship.

   The drainage project for the Tennis Courts started on May 5th and should be completed within a few days.

   The drainage problem at the softball field will most likely need to be excavated in some sections in order to correct the problem.

   The spring sports reception night has been changed from May 28th to May 29th.

   The track teams and baseball teams will begin tournament play next week.

7. Allocation Requests
   1. Girls Golf - Windbreakers at $30 each and new bags at a cost of $94 each including a Bees insignia. Total of twelve total needed (six for Varsity and six for JV). The team has $260 that is available from working the concession stands. If the entire request can't be approved, the golf team would prefer to get the bags only and use their concession money towards those items.
   2. Dan mentioned that we really need more indoor storage space for athletic team equipment. Several options were discussed; however no formal request was made at this time.
   3. Dan requested some funding for help with the stadium sound system renovation. The system is old, obsolete, and is not clearly heard in the stadium area. In addition, we lost the visitor side coverage during the turf project construction. The school has already had to purchase an amplifier and speaker at a cost of $8,000 and still needs more to complete this. Total estimated funding needed is $20,000 and he'd like to have this completed before the fall sports season begins.
   4. Bees Mascot - The costume for a Bees mascot will be approximately $3,500. Before committing to this request, we will need to confirm "ownership" of the mascot and who will actually be using it. Further information will be provided at the next meeting.
   5. SWC Championship Flags for the gymnasium. No formal request yet, but we will get cost estimates to purchase and hang these soon.

8. BEE Athletic Boosters Projects

   Athletic Boosters Golf Outing is scheduled for August 20, 2008 at Sleepy Hollow

9. New Business

   No new nominations were received for board membership. A motion was made and approved unanimously to allow the existing board to stay in place through the next school year.

10. Adjournment

    The meeting was adjourned at 8:17 p.m.

Minutes submitted by: Bernie Lozar - June 2, 2008
Approved by: Mark Wirkus -

Bee Athletic Boosters - Allocation Requests

Date	Team	Item	Amount Requested	Amount Approved	Comments
9/10/07	Bowling	Travel and game fees	$600	$600	Will work concession stands.
9/10/07	Swim Team	Warm up suits	$2,500	$1,250	One-half the cost - support
10/1/07	Track	Re-Surfacing	$10,000	$10,000	Approved
10/1/07	Wrestling	Sports Psychologist	$1,000	$0	Not tangible or re-usable.
11/5/07	Gymnastics	Spring Floor	$6,600	$6,600
11/5/07	Hockey	Ice Time	$4,500	$1,690	Worked concessions
12/3/07	Lacrosse	Misc fees - see notes	$2,000	$1,700	Uniforms
12/3/07	Wrestling	Hospitality Room	$1,000	$500
1/9/08	Weight Room	Rubberized Dumbbell Set	$5,500		Tabled
1/9/08	Weight Room	Weight Room - Wall Mirrors	$7,600		No action taken at this time
2/4/08	Volleyball	Ref Fees	$400	$400
3/3/08	Lacrosse	Equipment	$1,300	$630	To purchase two goals - need to work concessions in fall.
3/3/08	Weight Room	Squat Rack	$1,510	$1,510	Boosters, School, & other teams will each purchase 1 squat rack for the weight room.
3/3/08	Weight Room	Wall Mirrors	$7,353	Up to $3,000	First wall approved & will do the rest in stages.
4/7/08	Girls Softball	New Jerseys	$550	$0	Regular replacement schedule by Athletic Department
4/7/08	Bowling	Congratulations T-Shirt Cody Widlak - Perfect Game	$25		TBD
5/5/08	Girls Golf	Windbreakers and bags	$1,600	$1,600	Eight bags & eight jackets
5/5/08	Athletic Department	Indoor Storage Space	$0	$0	TBD if anything can be done by District as a capital improvement
5/5/08	Athletic Department	Stadium Sound System	$20,000	$0	TBD
5/5/08	Athletic Department	Bees Mascot Costume	$3,500	$0	Confirm mascot "ownership" and re-consider
5/5/08	Athletic Department	SWC Championship Banners	$0	$0	Need cost estimate and design to consider

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