Bee Athletic Boosters Meeting Minutes
May 5, 2007
- Opening Remarks
Mark Wirkus called the meeting to order at 7:00 p.m. on May 7, 2007 at the High School Media Center. An announcement was made that "Meet the Bees Night" is planned for August 5, 2007 at 6:00 p.m. and the Boosters will host an informational table at the event.
Attendees:
Michael Bandsuh, Mark Becka, Jane Bowditch, Marcia Cline, Bill Day, Doug Geib, Linda Hagen, Dan Kalinsky, Suzanne Lambert, Londa Latimer, Bernie Lozar, Tish O'Dell, Phil Resparc, Karen Ryan, Ruth Saridakis, Manuel Saridakis, Charlie Towne, Mark Weaver, Jan Wirkus, Mark Wirkus
Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.
- Secretary's Report
Last month's meeting minutes were approved.
Members should read meeting minutes posted on our website prior to each meeting. We will not use meeting time to read them, and will only ask for motions to approve previous minutes at each Bee Booster meeting unless there are changes to be made.
- Treasurer's Report
Doug reported that we now have $20,708 in uncommitted general funds. We had a brief discussion regarding the concession stand funds. Most members agreed that the Boosters should retain at least 10% of the profits raised rather than paying out 100% to the teams working the concessions.
- Membership Report
Total membership is at 187 members with year-to-date membership revenues of $32,565. We also had a discussion regarding the action items from last month's meetings concerning membership enrollments. The following items were discussed
- An information booklet will be prepared for all team reps to present at the opening team-parent meetings for each school team sport.
- Dan Kalinsky will stress the importance of Bee Athletic Booster participation and support to all team coaches.
- A suggestion was made to include the SWARM activities as part of the Booster support drive. Dan reported that SWARM supports other school activities outside the sports programs and should not be mixed in with the Bee Athletic Boosters programs.
- There was a proposal and general agreement to pursue a "Friends of the Bees" level with an annual membership fee of approximately $25. This program will be presented at the Spring Sports Awards on May 30, 2007. The main focus of this membership level will be to reach out to younger & older parents, alumni, and senior citizens who may be interested in supporting the Boosters, but don't have current family participants in the various sports programs that are supported by the Boosters. Supporters of this membership level may receive a bumper sticker or similar token of appreciation for their donation.
- Team Reports
Baseball, Boys - The Varsity Team has 14 wins and 3 losses. Districts will start Wednesday at Akron Firestone. Matt Suschack has a 7-0 record with a 0.2 ERA!
Softball, Girls - The varsity team is in fifth place in the SWC. Celia Perisutti recorded a no-hitter against Midpark. Sectionals will start next Thursday against Maple Heights.
Tennis - The varsity tennis team has a record of 12 wins and 2 losses with a record of 9 wins and 2 losses in conference play. Sectionals start on May 8, 2007.
Track, Girls - Finished in First Place at the Mentor Invitational. The SWC Meet is this Friday at Olmsted Falls High School Field. Our team is looking for its Third Consecutive Conference Championship this year!
- Athletic Department Reports
Dan reported that Steve Mehalic will be the new boy's basketball coach and Rob Klein will be the new girl's volleyball coach.
Dan also reported that Terry Toaz resigned from his position as the varsity swimming coach and John O'Neil resigned from his position as the head hockey coach.
Mike Schmidt will be recommended as the new swimming coach, pending School Board approval.
Scheduled ground breaking for the New Turf Project is May 21, 2007. We expect the new field will be ready for fall 2007 team practices.
The new scoreboard for the girl's softball field is scheduled to be installed on May 8, 2007.
Softball parents are scheduled to paint the dugouts on May 12, 2007, weather permitting.
- Allocation Requests
1) Eric Lapsansky requested funds for portable full-size practice soccer goals. We now have three full teams, compared to only two in the past years. Total cost is $1,700 and Eric needs approximately $950 from the Boosters to purchase the goals. Eric is ready to pass out any information to his teams that will help promote participation and support in the Bee Athletic Boosters. This request was approved by the Board.
2) The girl's softball team requested $50 to cover the cost of their web site by an outside consultant. This request was discussed and not approved and it was turned over to the Athletic Department as everyone agreed that there are other teams with the same issue.
- BEE Athletic Boosters Projects
David Schlabig is actively requesting support from our female golfers to participate in this year's outing at Sleepy Hollow. We will have a shot-gun start and the outing is scheduled for August 22, 2007 at 10:00 a.m.
Mulch flyers were distributed earlier this week. Mark Weaver and Mark Wirkus are coordinating the orders and installation work crews to install the mulch. There is a mulch informational announcement along with an order form on our web site and the high school's web site.
- New Business
At our next meeting on June 4th, we will elect new officers for the 2007/2008 school year. Doug Geib will be stepping down as the treasurer. Anyone interested in the position should contact Doug or Mark.
- Adjournment
The meeting was adjourned at 8:45 p.m.
The next BEE Athletic Boosters meeting will be at 7:00 p.m. on Monday, June 4, 2007 in the High School Media Center.
Minutes submitted by: Bernie Lozar - May 16, 2007
Approved by: Mark Wirkus - May 30, 2007
Bee Athletic Boosters - Allocation Requests
| Date
| Team
| Item
| Amount Requested
| Amount Approved
| Comments
|
| 8/7/06
| Golf, Boys
| Bags, Shirts, & Windbreakers
| $1,200
| $1,200
|
| 8/7/06
| Football
| End Zone Camera
| $4,000
| $4,000
| ~ 1/2 total cost
|
| 8/7/06
| All
| Bee Tunnel & smoke machine
| $5,000
| $5,000
| Available for all teams
|
| 8/7/06
| All
| Concrete pad for pavilion
| $1,200
| $1,200
|
| 9/11/06
| 8th Grade Cheerleading
| Donation
| $150
| $150
|
| 9/11/06
| Volleyball
| Balls & Ball Cart Hammock
| $280
| $280
| Work concession stand event
|
| 9/11/06
| Cross Country
| Tent
| $2,000
| $2,000
| Old tent stolen
|
| 9/11/06
| All
| Booster Pavilion Signs
| $250
| $250
| Rescinded
|
| 9/11/06
| Bowling
| Donation for team expenses
| $500
| $500
| Work concession stand event
|
| 10/2/06
| Soccer
| Camera & Accessories
| $6,000
| $0
| Need more details & compare to end zone camera
|
| 11/6/06
| Hockey
| New Banner for Home Ice
| $290
| $290
| JV will use old banner
|
| 11/6/06
| All
| Stereo for workout room
| $1,000
| $1,000
| Requested by strength coach
|
| 11/6/06
| All
| Conference Champion Banners for Gymnasium
| $0
| $0
| Discussion only - Dan will get cost estimates
|
| 12/5/06
| Wrestling
| Donation for tournament hospitality room
| $600
| $400
| Will contribute $200 more with concession stand event
|
| 12/5/06
| Various
| Concession stand
| $16,000
| $16,000
| See minutes from Dec. 5, 2006, meeting
|
| 1/3/07
| All
| Artificial Turf
| $200,000
| $200,000
| $75,000 up front and up to $25,000 each year, if needed, for no more than 5 years.
|
| 1/3/07
| Marching Band
| New Uniforms
| $2,000
| $2,000
| Boosters generated this allocation request in appreciation for the band's hard work.
|
| 2/12/07
| Volleyball - Boys
| New Jerseys
| $400
| $400
| Need to comply with new rules. Should last 6 years.
|
| 2/12/07
| Bowling
| Fees
| $100
| n/a
| Already accounted for in Concession Stand proceeds distribution.
|
| 2/12/07
| Gymnastics
| Spring-Floor
| n/a
| n/a
| Asking for future support tbd.
|
| 3/5/07
| Boy's Volleyball
| Referee Fees
| $300
| $300
| The board approved $300 for the boys' volleyball team to help cover referee fees.
|
| 3/5/07
| Tennis
| Warm-ups for Varsity and JV
| $1,618
| $1,618
| The board approved $1,618 for Tennis team warm-ups for Varsity and JV teams.
|
| 4/2/07
| Stadium
| Press Box Sign
| $3,500
| $3,500
| "Home of the Bees" - up to $3,500 for press box sign.
|
| 4/2/07
| Girl's Softball
| Scoreboard
| $2,500
| $2,500
| Approximately 1/2 the cost of a refurbished scoreboard.
|
| 5/7/07
| Girl's Soccer
| Portable goals
| $950
| $950
| Total cost is $1,700
|
| 5/7/07
| Girl's Softball
| Web site fee
| $50
| $0
| Turned over to Athletic Dept.
|
|