Bee Athletic Boosters Meeting Minutes
December 5, 2006
- Opening Remarks
Mark Wirkus called the meeting to order at 7:00 p.m. on December 5, 2006 at the High School Media Center. Mark thanked all Boosters for their generosity at the John Muller Fund Raiser, which was a very successful event.
Attendees:
Michael Bandsuh, Mark Becka, Jane Bowditch, Marcia Cline, Cliff Eggleton, Doug Geib, Linda Hagen, Dan Kalinsky, Bernie Lozar, Kelly Lozar, Kevin McPhearson, Phil Resparc, Jan Romance, Kathy Ryan, Ruth Saridakis, Mark Shepard, Marlene Shepard, Holly Tan, Charlie Towne, Mark Weaver, Jan Wirkus, Mark Wirkus
Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.
- Secretary's Report
The minutes of our meeting on October 2, 2006 were approved unanimously.
The November 6, 2006 minutes were also approved pending correction of the golf outing date to August 22, 2007.
Members should read meeting minutes posted on our website prior to each meeting. We will not use meeting time to read them, and will only ask for motions to approve previous minutes at each BEE Booster meeting unless there are changes to be made.
- Treasurer's Report
Doug Geib reviewed the current Bee Athletic Boosters financial report as of December 4, 2006 and it was approved. Balance as of December 4, 2006 is $117,440, of which $101,610 is uncommitted.
- Membership Report
Al Siebert will have an opportunity to speak at the upcoming parents meeting at the middle school to solicit new members.
Jane Bowditch reported three new members since our last meeting. Total year-to-date membership revenues are now at $32,505.
- Team Reports
Basketball, Boys - Won their first game at Willoughby South and will play on Tuesday, December 05, 2006 at Trinity. Home opener will be Friday, December 8, 2006 against Olmsted Falls. JV lost their opening game. Freshman team first game is Saturday December 9, 2006. 8th grade team has a 5 and 1 record. 7th grade is 1 and 5.
Basketball, Girls - Won their first game against Twinsburg and then lost in overtime to Canton McKinley last Saturday. They will play Olmsted Falls at home on Wednesday, December 06, 2006.
Gymnastics - First meet is scheduled for 6:00 p.m. December 22, 2006 at Gymnastics World.
Bowling - The bowling team is in fifth place after about one third of the season.
Hockey - Finished second in the Parma Tournament. The team has five players injured already and has lost its last three games. Skate with the BEES is scheduled for December 22, 2006.
Wrestling - The season starts this Friday with the Ironman Tournament. They are also in the Riverside, Hawken and Strongsville tournaments that weekend. The Brecksville Holiday Wrestling Tournament is scheduled for December 29 and 30, 2006.
- Athletic Department Reports
Dan reported that Jim Procuk will be our new fast-pitch softball coach and his new assistant coach will be Kristin DeLong.
Dan also reported that our volleyball coach has stepped down and we are now looking for a new head coach and assistant for that sport.
The wrestling tournament is scheduled for December 29th and 30th and has approximately 40 teams participating.
Dan asked for some help and support for the winter concession stands. The Boosters may help out with this task. Linda Hagen will meet with Dan to iron out the details.
Lacrosse meetings are progressing and a cost estimate for playing this new club sport should be available soon. We are still looking for a coach, so this year may be a learning experience for us to prepare for next year's season.
- Allocation Requests
Wrestling is requesting $600 for the hospitality room at the upcoming wrestling tournament.
- BEE Athletic Boosters Projects
Concession Stand Fund Distribution - Mark Wirkus and Linda Hagen reviewed profit details from the fall concession stands and the method they used to calculate team earnings (see attached schedule). Mark will send a letter to the team coaches to let them know what their share of the profits are.
Reverse Raffle - The date is set for March 24, 2007 and will again be at St. Paul's Hellenic Center. Due to timing overruns at this meeting, Mark will organize a special reverse raffle meeting prior to our next boosters meeting on January 3, 2006 to discuss details for this event.
- New Business
There was no new business discussed.
- Adjournment
The meeting was adjourned at 8:15 p.m.
The next BEE Athletic Boosters meeting will be at 7:00 p.m. on Wednesday, January 3, 2007 in the High School Media Center. NOTE: The date has been changed due to a conflict with The Ohio State University National Championship game on January 8, 2007.
Minutes submitted by: Bernie Lozar
Approved by: Mark Wirkus
Bee Athletic Boosters - Allocation Requests
| Date
| Team
| Item
| Amount Requested
| Amount Approved
| Comments
|
| 8/7/06
| Golf, Boys
| Bags, Shirts, & Windbreakers
| $1,200
| $1,200
|
| 8/7/06
| Football
| End Zone Camera
| $4,000
| $4,000
| ~ 1/2 total cost
|
| 8/7/06
| All
| Bee Tunnel & smoke machine
| $5,000
| $5,000
| Available for all teams
|
| 8/7/06
| All
| Concrete pad for pavilion
| $1,200
| $1,200
|
| 9/11/06
| 8th Grade Cheerleading
| Donation
| $150
| $150
|
| 9/11/06
| Volleyball
| Balls & Ball Cart Hammock
| $280
| $280
| Work concession stand event
|
| 9/11/06
| Cross Country
| Tent
| $2,000
| $2,000
| Old tent stolen
|
| 9/11/06
| All
| Booster Pavilion Signs
| $250
| $250
| Rescinded
|
| 9/11/06
| Bowling
| Donation for team expenses
| $500
| $500
| Work concession stand event
|
| 10/2/06
| Soccer
| Camera & Accessories
| $6,000
| $0
| Need more details & compare to end zone camera
|
| 11/6/06
| Hockey
| New Banner for Home Ice
| $290
| $290
| JV will use old banner
|
| 11/6/06
| All
| Stereo for workout room
| $1,000
| $1,000
| Requested by strength coach
|
| 11/6/06
| All
| Conference Champion Banners for Gymnasium
| $0
| $0
| Discussion only - Dan will get cost estimates
|
| 12/5/06
| Wrestling
| Donation for tournament hospitality room
| $600
| $400
| Will contribute $200 more with concession stand event
|
| 12/5/06
| Various
| Concession stand
| $16,000
| $16,000
| See attachments
|
Concession Stand Fall 2006 - Team Profit Distribution
| Teams
| Estimate
| Hourly Rate
| Event Value
| Total
| Average
|
| Cross country
| $2,000
| $1,500
| $2,000
| $5,500
| $1,833
|
| 8th grade cheerleading
| 200
| 200
| 200
| 600
| 200
|
| 9th grade cheerleading
| 200
| 200
| 200
| 600
| 200
|
| Bowling
| 500
| 900
| 400
| 1,800
| 600
|
| Key Club
| 3,000
| 2,250
| 3,000
| 8,250
| 2,750
|
| Hockey
| 4,000
| 3,000
| 4,000
| 11,000
| 3,667
|
| Soccer
| 3,000
| 2,250
| 3,000
| 8,250
| 2,750
|
| Boys Basketball
| 2,000
| 2,000
| 3,000
| 7,000
| 2,333
|
| Trainers
| 1,050
| 1,125
| 700
| 2,875
| 958
|
| Volleyball
| 280
| 280
| 0
| 560
| 280
|
| Gymnastics
| 700
| 625
| 550
| 1,875
| 625
|
| 8th grade football
| 250
| 250
| 250
| 750
| 250
|
|
| $17,180
| $14,580
| $17,300
| $49,060
| $16,447
|
Concession Stand Profit Allocation - Fall 2006
| Description
| Hours Per Event
| Volunteers Needed
| Number of Events
| Total Hours
|
| Varsity Football Games
| 4
| 15
| 6
| 360
|
| Varsity Soccer Games
| 3
| 3
| 15
| 135
|
| Old Stadium Events
| 2
| 2
| 16
| 64
|
| Grilling at Football Games
| 4
| 5
| 4
| 80
|
| Total Hours Worked
|
|
|
| 639
|
| Dollars To Be Distributed
|
|
|
| $16,000
|
| Hours
|
|
|
| 639
|
| Hourly Rate
|
|
|
| $25.04
|
Concession Stand Profit Allocation - Fall 2006
| Description
| Average Cash Receipts
| Profit Percentage
| Event Value
| Number of Events
| Total Value
|
| Varsity Football Games
| $4,000
| 50%
| $2,000
| 6
| $12,000
|
| Varsity Soccer Games
| $200
| 50%
| $100
| 15
| $1,500
|
| Old Stadium Events
| $200
| 25%
| $50
| 16
| $800
|
| Grilling at Football Games
| ?
| ?
| $750
| 4
| $3,000
|
|
|
|
|
|
| $17,300
|
|