Bee Athletic Boosters Meeting Minutes
August 4, 2008
Attendees:
Mark Becka, Linda Hagen, Holly Halterman, Bob Halterman, Renee Harmuth, Cathy Houk, Lauren Jirousek, Dan Kalinsky, Suzanne Lambert, Bernie Lozar, Kelly Lozar, Cheryl Martella, Tony Martella, Tish O'Dell, Ken Raney, AnnMarie Ringen, Jan Romance, Sheri Semall, John Starinsky, Charlie Towne, Nate Turner, Mark Wirkus, Robin Youngs.
- Opening Remarks
Mark Wirkus called the meeting to order at 7:00 p.m. on August 4, 2008 at the outdoor pavilion. He welcomed all new members and introduced Cathy Houk as our new Membership Committee Chair.
Dan Kalinsky also welcomed members and thanked the Boosters for their help and support in the completion of our new track, locker room painting & cleaning, and other painting projects we have contributed to.
Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.
- Secretary's Report
The June 2, 2008 minutes were distributed to members to review. They will be posted on our web site and we will ask for comments and vote to approve them at our next meeting on September 8, 2008.
- Treasurer's Report
Mike gave an introductory review of our financial statement and noted that the July 31, 2008 statement closes out our fiscal year for the 2007/2008 season. The Booster's cash balance is currently $47,470, of which $17,362 are committed funds.
- Mike reported that we still have a $100,000 commitment on our Turf Pledge and the next payment of $25,000 will be made this month. He again emphasized the importance of our Golf Outing and the current membership drive to replenish our funds. Over the last fiscal year, the Boosters contributed approximately $79,000 to our school athletic needs and projects.
- We have still not received payments from Gym World for the rental costs on the exercise floor at two winter events. Dan has had several conversations with Gym World and it should be rectified soon. Mike will follow-up on this item to close it out.
- There is a note reflecting the $4,904 earned by seven teams/organizations that staffed the winter 2008 concession events. This amount is due to the Boosters from the Athletic Department and not included in the current cash balance. It may be partially applied against the pending allocation request in the amount of $3,500 for the Bee mascot.
- Membership Report
Mark introduced Cathy Houk as our new Membership Committee Chair. He asked all attendees to encourage other parents to join the Boosters and get their membership dues in to Cathy asap.
- Team Reports
Jan introduced Sheri Semall who will become our new Team Representative Committee Chair as Jan transitions out at the end of this year's activities. Jan will work with Sheri over the next few months to help maintain team communications and ensure a smooth transition.
We still need team reps for Boys Golf, Girls Soccer, JV Boys Soccer, and all Volleyball. Please contact Jan or Sheri if you're interested in becoming a team rep or know someone else who is interested.
Lauren Jirousek expressed sincere appreciation to the Boosters for all support in helping to get the Lacrosse team off to a very successful start last year.
Ken Raney reported that the wrestling team had a successful summer under the direction of Todd Haverdill.
- Athletic Department Report
Dan reported the drainage monitoring at the tennis courts indicates that enough water is now draining out of the tennis court area to start considering a complete re-surfacing or replacement plan. He believes the School System now recognizes the need for this and that patching or other minor repairing is not enough. Hopefully, this can take place next summer directly after the boys' tennis season this school year. He also indicated that due to the court's current condition, there is a chance the boys may not be able to play on them for their upcoming season.
Dan also reported that drainage work has been completed at the softball field but there may be additional problems that may require further work.
- Allocation Requests
Mark reviewed the allocation request process and encouraged attendees to communicate through team reps as funding requests are considered. An allocation request form is on our web site and should be used when requests are generated.
Volleyball submitted an allocation request for $600 to obtain two new ball carts. Dan will review this need with the coaching staff and report back at our next meeting. No vote was taken on this request.
There was a brief discussion regarding our 50/50 raffle participation and how to address recruiting more volunteers to help with the ticket sales. Bob Halterman will help Renee with the events and share some of his experiences with the participants to maximize revenues for this activity.
- BEE Athletic Boosters Projects
Our Bee Athletic Boosters Golf Outing is scheduled for August 20, 2008 at Sleepy Hollow. Currently we have 26 foursomes registered (32 is the maximum). A shotgun start will begin at 1:00 p.m.
Our Bee Athletic Boosters Super Bowl Tailgate party will be held on January 31, 2009.
In the next few weeks we will be organizing some paint and cleanup projects to get ready for the fall sports season. Volunteers are needed to help on evenings and Saturday mornings - please contact any of the officers if you can provide some time and help.
- New Business
Mark introduced a potential new fund raising activity to the Boosters that was presented to him by the Cleveland Browns. The Browns are looking for volunteer service organizations to help manage their concession stands during home football games. The activity was discussed briefly, but no action or commitments were made.
- Adjournment
The meeting was adjourned at 8:15 p.m.
Next meeting will be on September 8, 2008 at the High School Media Center at 7:00 p.m.
Minutes submitted by: Bernie Lozar - August 5, 2008
Approved by: Mark Wirkus -
Bee Athletic Boosters - 2008/2009 Allocation Requests
| Date
| Team
| Item
| Amount Requested
| Amount Approved
| Comments
|
| 8/4/08
| Volleyball
| Ball carts (2)
| $600
| $0
| Dan checking with coaching staff - no vote taken yet.
|
|