Bee Athletic Boosters Meeting Minutes
June 2, 2008

1. Opening Remarks

   Mark Wirkus called the meeting to order at 7:00 p.m. on June 2, 2008 at the High School Media Center.

   Attendees: Linda Hagen, Dan Kalinsky, Cathi Kovach, Suzanne Lambert, Bernie Lozar, Tish O'Dell, Gail Stelmaschuk, Charlie Towne, Mike Weisbarth.

   Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.

2. Secretary's Report

   Last month's minutes were reviewed and approved with the following corrections:

   1. The 5/5/08 actual approved allocation request for the girls' golf team was changed from $1,550 to $1,600.
   2. The upcoming Athletic Boosters Golf Outing at Sleepy Hollow is on August 20, 2008 and is also posted on the website.

3. Treasurer's Report (PDF)

   The Booster's cash balance is currently $47,665, of which $17,000 are committed funds.

   • Committed funds reflect the $4,900 earned by seven teams/organizations that managed the winter 2008 concession events. It is not included in the cash balance. This amount may be applied against the pending allocation request for the Bee mascot in the amount of $3,500.
   • The Boosters have not received payments from Gym World for the rental costs on the exercise floor at two winter events. Dan has had several conversations with Gym World and it should be rectified soon. Mike will follow-up.
   • This report includes $3,200 more in turf pledge commitment collections during the month of May.
   • Mike also reminded the attending members that our largest annual expenditure of $25,000 for the turf project is due in August. He also re-emphasized the importance of the upcoming golf outing is in contributing towards the pledge.

4. Membership Report

   Jane re-emphasized the need to get membership forms and a mass mailing out to existing and new Booster projects by mid-June. There was also a brief discussion about sending a mass mailing to Booster members about the need to fill chair positions by the end of the 2008/2009 school year.

5. Team Reports

   Team reps gave their reports with special congratulations to the Boys Tennis, Boys Baseball, and Girls Track teams for winning the Southwest Conference Championships!

6. Athletic Department Report

   The drainage project for the Tennis Courts is now complete. There is still a concern about the amount of water that is moving, so sample reading will continue to be taken.

   Quotes are being solicited to repair the drainage problem at the softball field. It's still uncertain about the total cost and how extensive the excavation will be.

   Dan congratulated Megan McAdams and Kevin Hanigan for being named as winners of the prestigious Ed Sustersik award as the outstanding female and male athletes this year.

   Dan thanked the Bee Athletic Boosters the continued help and support given to the teams and athletes of our school system.

7. Allocation Requests

   No allocation requests were presented at this meeting, however there was another brief discussion about the Bee Mascot and who will be responsible for it in the future.

8. BEE Athletic Boosters Projects

   Athletic Boosters Golf Outing is scheduled for August 20, 2008 at Sleepy Hollow

9. New Business

   Linda reported that there are five teams that will be managing the concession stands during the fall sports seasons including Hockey, Girls Soccer, Softball, Tennis, and Lacrosse.

   The possibility of playing our first football game of the season at Cleveland Browns Stadium will not happen this fall.

   There was a brief discussion brought up about having the Bee Athletic Boosters sponsor some type of scholarship program for future graduates. No conclusions were made but there may be more discussions over the next few months to determine some possibilities.

10. Adjournment

    The meeting was adjourned at 8:05 p.m.

    Next meeting will be on August 4, 2008 at the outdoor pavilion at 7:00 p.m.

    Minutes submitted by: Bernie Lozar - August 4, 2008
    Approved by: Mark Wirkus -

    Bee Athletic Boosters - Allocation Requests

    Date	Team	Item	Amount Requested	Amount Approved	Comments
    9/10/07	Bowling	Travel and game fees	$600	$600	Will work concession stands.
    9/10/07	Swim Team	Warm up suits	$2,500	$1,250	One-half the cost - support
    10/1/07	Track	Re-Surfacing	$10,000	$10,000	Approved
    10/1/07	Wrestling	Sports Psychologist	$1,000	$0	Not tangible or re-usable.
    11/5/07	Gymnastics	Spring Floor	$6,600	$6,600
    11/5/07	Hockey	Ice Time	$4,500	$1,690	Worked concessions
    12/3/07	Lacrosse	Misc fees - see notes	$2,000	$1,700	Uniforms
    12/3/07	Wrestling	Hospitality Room	$1,000	$500
    1/9/08	Weight Room	Rubberized Dumbbell Set	$5,500		Tabled
    1/9/08	Weight Room	Weight Room - Wall Mirrors	$7,600		No action taken at this time
    2/4/08	Volleyball	Ref Fees	$400	$400
    3/3/08	Lacrosse	Equipment	$1,300	$630	To purchase two goals - need to work concessions in fall.
    3/3/08	Weight Room	Squat Rack	$1,510	$1,510	Boosters, School, & other teams will each purchase 1 squat rack for the weight room.
    3/3/08	Weight Room	Wall Mirrors	$7,353	Up to $3,000	First wall approved & will do the rest in stages.
    4/7/08	Girls Softball	New Jerseys	$550	$0	Regular replacement schedule by Athletic Department
    4/7/08	Bowling	Congratulations T-Shirt Cody Widlak - Perfect Game	$25		TBD
    5/5/08	Girls Golf	Windbreakers and bags	$1,600	$1,600	Eight bags & eight jackets
    5/5/08	Athletic Department	Indoor Storage Space	$0	$0	TBD if anything can be done by District as a capital improvement
    5/5/08	Athletic Department	Stadium Sound System	$20,000	$0	TBD
    5/5/08	Athletic Department	Bees Mascot Costume	$3,500	$0	Confirm mascot "ownership" and re-consider
    5/5/08	Athletic Department	SWC Championship Banners	$0	$0	Need cost estimate and design to consider

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