Bee Athletic Boosters Meeting Minutes
April 2, 2007

1. Opening Remarks

   Mark Wirkus called the meeting to order at 7:00 p.m. on April 2, 2007 at the High School Media Center. He expressed sincere thanks to all of our volunteers and attendees that helped contribute to our Reverse Raffle. Mark reported that we earned approximately $14,000 this year.

   Attendees: Michael Bandsuh, Mark Becka, Marcia Cline, Linda Hagen, Dan Kalinsky, Bernie Lozar, Tish O'Dell, Ruth Ann Resparc, Ruth Saridakis, Manuel Saridakis, David Schlabig, Al Siebert, Jan Wirkus, Mark Wirkus, Suzanne Lambert

   Please make sure that all attendees complete the sign-up sheet that is passed around at each meeting.

2. Secretary's Report

   Bernie Lozar thanked Mark for his help and participation to make sure the Reverse Raffle planning meetings were scheduled and everyone was aware of the help needed to make the event successful. During the Secretary's report, there was a brief discussion regarding some of the following concerns that should be noted to help improve next year's results:

   • Instant raffle boards were a good idea and should be continued in future events. They generated needed cash and also helped maintain interest in the side boards.
   • Program sales were down from previous years. Could it be due to major donors contributing over the stated fee for different size ads?
   • Team representatives must take a more active role in passing out literature and making their teams aware of Booster events and fund-raising activities to encourage more participation.
   • "Splinter" fund raising groups were also discussed:
     • The group expressed concern that either Booster fund-raising events or individual team fund-raising events should exist. Having both contributes to confusion and dilution of all fund-raising efforts.
     • Each Booster Team Representative needs a Booster information package to present to all of our sports teams.
     • Booster Team Representatives should encourage a goal of at least 50% participation in Booster related fund-raising activities or membership.
     • Starting next year (Fall 2007 Sports Season), there must be a mandatory team meeting for all sports. That allows a Booster Team Representative to speak about our club and recruit new members and volunteers to help with fund-raising efforts.
   • Action Items:
     • Jan Romance will chair a task force to put an information package together about Booster activities that can be presented to all teams. Volunteers for this task force include Ruth Ann Resparc, Mark Becka, and anyone else interested in helping this cause.
     • Dan Kalinsky will present our mission at the upcoming Coaches meeting and report back to the Boosters at our May 2007 meeting.

   Members should read meeting minutes posted on our website prior to each meeting. We will not use meeting time to read them, and will only ask for motions to approve previous minutes at each Bee Booster meeting unless there are changes to be made.

3. Treasurer's Report

   Mark reported that we now have $20,265 in uncommitted general funds following the Reverse Raffle fund raiser. This year's attendance at our largest fund raising event was down considerably over the last two years. We have lost approximately 100 paid dinners each year since 2005, which was our highest year on record. See the Secretary's report above which highlights some items to help improve next year's results.

4. Membership Report

   Jane could not attend this meeting but sent in a report that we've had no new membership enrollments since our last meeting. Total membership is at 187 members with year-to-date membership revenues of $32,565.

5. Team Reports

   Baseball, Boys - The Varsity currently has 5 wins and 0 losses. JV's are at 4 wins and 1 loss. Freshman has 1 win and 1 loss.

   Softball, Girls - The varsity team is struggling with injuries and other issues and has 0 wins and 5 losses. Hopefully, it will improve.

   Track, Girls - Our girls track team has started out well with 2 meets wins.

   Track, Boys - There was no official report given, but our boys track team is struggling at the start of the season.

   LaCrosse - Our team is now practicing and learning the game. Hopefully, we will have a Club Sport LaCrosse team ready for competition next year.

6. Athletic Department Reports

   Dan reported that Dave Bielak is stepping down as Boy's Varsity Basketball coach for personal reasons.

   He also reported that our interviewing process for our girl's volleyball coach is continuing, but difficult because we don't have a corresponding teaching position to offer with it.

7. Allocation Requests

   1) We discussed a possible future request for tarps to cover the long-jump sand-pits. Dan will check on whether or not this should be a general maintenance item that doesn't require Booster support.

   2) Press box sign - We previously approved $250 for a press box sign. Since that time, we have been quoted approximately $2,500 - $3,000 for a larger sign that would include "Home of the Bees". The board voted to approve up to $3,500 for this press box sign that should be installed prior to the '07 fall sports season.

   3) The board also approved $2,500 to replace the girl's softball scoreboard with a refurbished scoreboard that works. Dan will secure the other $2,500 needed to finish this needed investment. The existing scoreboard was donated and is not a common board that has replacement parts readily available. Even if we can get new drivers for the control board, they might still blow out the LED's and will cost approximately $1,000.

8. BEE Athletic Boosters Projects

   Facility Maintenance & Painting - Linda would like to get a painting crew together again to paint trim red on the baseball and softball dugouts, and to take the Fielder's Choice sign down from our Baseball press box. She also suggested putting the "Go Bees" signs up on the outfield fences of each of the fields.

9. New Business

   Al Seibert expressed his thanks to all Booster and Community volunteers who helped to get the stadium's press box refurbished and get the turf project underway. He included the Boosters, School Board of Education, the Cities of Brecksville and Broadview Heights, Dave Dosen, and many others. With commitment levels so far, the community is hoping that the turf project will be paid off in five years! A pre-construction meeting is scheduled for next week and actual construction could possibly start in about one month. The turf project will include practice field resurfacing, moving the water supply to the practice field area, and installing a new water system.

   There was also a brief discussion about the turf project. Everyone felt that there is a need to inform the public of certain facts:

   • Source of funding
   • No new taxes to support it
   • Booster's contribution commitments
   • The turf project is a multi-sport project that will benefit many different activities.
   • The turf project will increase the number of possible events from about 30 to 300.

10. Adjournment

    The meeting was adjourned at 8:15 p.m.

    The next BEE Athletic Boosters meeting will be at 7:00 p.m. on Monday, May 7, 2007 in the High School Media Center. This meeting will include the election of officers for 2007 - 2008.

Minutes submitted by: Bernie Lozar - April 10, 2007
Approved by: Linda Hagen

Bee Athletic Boosters - Allocation Requests

Date	Team	Item	Amount Requested	Amount Approved	Comments
8/7/06	Golf, Boys	Bags, Shirts, & Windbreakers	$1,200	$1,200
8/7/06	Football	End Zone Camera	$4,000	$4,000	~ 1/2 total cost
8/7/06	All	Bee Tunnel & smoke machine	$5,000	$5,000	Available for all teams
8/7/06	All	Concrete pad for pavilion	$1,200	$1,200
9/11/06	8th Grade Cheerleading	Donation	$150	$150
9/11/06	Volleyball	Balls & Ball Cart Hammock	$280	$280	Work concession stand event
9/11/06	Cross Country	Tent	$2,000	$2,000	Old tent stolen
9/11/06	All	Booster Pavilion Signs	$250	$250	Rescinded
9/11/06	Bowling	Donation for team expenses	$500	$500	Work concession stand event
10/2/06	Soccer	Camera & Accessories	$6,000	$0	Need more details & compare to end zone camera
11/6/06	Hockey	New Banner for Home Ice	$290	$290	JV will use old banner
11/6/06	All	Stereo for workout room	$1,000	$1,000	Requested by strength coach
11/6/06	All	Conference Champion Banners for Gymnasium	$0	$0	Discussion only - Dan will get cost estimates
12/5/06	Wrestling	Donation for tournament hospitality room	$600	$400	Will contribute $200 more with concession stand event
12/5/06	Various	Concession stand	$16,000	$16,000	See minutes from Dec. 5, 2006, meeting
1/3/07	All	Artificial Turf	$200,000	$200,000	$75,000 up front and up to $25,000 each year, if needed, for no more than 5 years.
1/3/07	Marching Band	New Uniforms	$2,000	$2,000	Boosters generated this allocation request in appreciation for the band's hard work.
2/12/07	Volleyball - Boys	New Jerseys	$400	$400	Need to comply with new rules. Should last 6 years.
2/12/07	Bowling	Fees	$100	n/a	Already accounted for in Concession Stand proceeds distribution.
2/12/07	Gymnastics	Spring-Floor	n/a	n/a	Asking for future support tbd.
3/5/07	Boy's Volleyball	Referee Fees	$300	$300	The board approved $300 for the boys' volleyball team to help cover referee fees.
3/5/07	Tennis	Warm-ups for Varsity and JV	$1,618	$1,618	The board approved $1,618 for Tennis team warm-ups for Varsity and JV teams.
4/2/07	Stadium	Press Box Sign	$3,500	$3,500	"Home of the Bees" - up to $3,500 for press box sign.
4/2/07	Girl's Softball	Scoreboard	$2,500	$2,500	Approximately 1/2 the cost of a refurbished scoreboard.

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